Welcome Aboard - Southern Air Aircraft with at least 4 additional seats.  Southern Air does NOT restrict the number of jumpseators, unless the seats are not available.
Persons requesting travel on Southern Air Inc. aircraft, except persons exe​​​mpted per Appendix C to the General Operations Manual, are required to submit a Travel Request Form.
  • Domestic Travel - E-mail preferred 3 hours in advance.  Walk-up requests will be accommodated if it will not cause a delay.  (See Policy and Procedures below)
  • International Travel - a Travel Request Form is required 24 hours in advance of scheduled departure unless other arrangements are made.  (See Policy and Procedures below)
Reciprocal Agreements (CASS): ABX AIR, Inc., Air Cargo Carriers, Air Choice One, Air Wisconsin, Alaskan Airlines, Allegiant Air, American Airlines, American Eagle (all carriers), Ameriflight, Asian Pacific Airlines, Air Transport International, Atlas Air, Centurion, Endeavor Air, Everts Air Cargo, Express Jet, FEDEX, Frontier, GO Jet, Hawaiian Airlines, Horizon Air, JetBlue, Kalitta, Kalitta Charters, Mesa Airlines, Mokulele Airlines, Mountain Air, Northern Air Cargo, Piedmont, PSA, Republic Airlines, Shuttle America, Silver Airways, Skywest Airlines, Sprit Airlines, Swift Air, Trans States Airlines, United Airlines, UPS, US Airways, USA Jet Airlines, Virgin America, Western Global.​
​Policy and Procedures
  • Domestic Travel

          The preferred method for making a domestic Travel Request is to submit an email 3 hrs. in advance of scheduled departure.  The e-mail must contain: First-Middle-Last name, Employer, Job Title, Company ID#, Contact number, Departure and Destination Cities.  Send to  (For confirmation:  Call 859-568-9309).  Walk up requests for the jumpseat will be accommodated if it will not cause a departure delay.  (The jumpseat rider must contact Southern Air System Operations control at 859-568-9309 1 hour prior to domestic departure.)

  • International Travel  

          The Travel Request Form must be submitted no less than 24 hours in advance of scheduled departure unless other arrangements are made. (If you would like confirmation: Call 859-568-9309 2 hrs. prior to international departure). Supernumeraries are expected to arrive and complete the boarding process in a timely manner.  We recomment arriving no lesss than two (2) hrs. prior to departure.  Supernumeraries arriving within one hour of departure may be denied if the request will result in a departure delay. ​​​​


Other airline crewmembers:
  • A Part119-certified photo ID issued by the employer
  • A current Medical Certificate
  • An Airman Certificate
  • A current official Passport (International Travel only)
Other airline Dispatchers:
  • A Part 119-certified photo ID issued by the employer
  • An Aircraft Dispatcher Certificate
  • A current official Passport (International Travel only)
Others (non-crewmember / non-dispatch):
  • A Part119-certifiied photo ID issued by the employer
  • Government-issued ID (with photo)
  • FlightDeck Pass Letter or FAA Form 8430-6 (provided by Southern Air and signed by the FAA)
  • A current official Passport (International Travel only)

A valid passport, with appropriate visas, is required to travel outside the U.S.

Southern Air is NOT responsible to provide any required entry/exit documentation.

  • Per FAR 121.580, No person may assault, threaten, intimidate, or interfere with a crewmember in the performance of the crewmember’s duties aboard an aircraft being operated.
  • Supernumeraries must meet the requirements in Appendix C to the General Operations Manual.
  • Authorization to travel does NOT guarantee travel. Jumpseats are assigned where space is available. Supernumeraries may be “bumped” up to the time of actual departure to accommodate Southern Air travel requirements.
  • Supernumeraries are expected to dress “business casual” (collared shirts, no jeans, ties optional).
  • All non-company personnel are subject to personal screening and open luggage inspection. Screening will be conducted utilizing a handheld metal detector. If a metal detector is unavailable, screeners will accomplish a pat-down search. Southern Air cannot guarantee gender specific pat down searches. Supernumeraries refusing to comply with screening requirements will be denied boarding.
  • Supernumeraries are expected to conduct themselves in a professional manner at all times and comply with all crewmember instructions and guidance.

Regardless of any prior authorization, the Pilot-In-Command (PIC) has the ultimate authority to determine who is allowed to board the aircraft.

Links :
For country-specific international entry/exit requirements and travel warnings, visit the United Sates Department of State at
For country-specific health information, including vaccination requirements, visit the Centers for Disease Control and Prevention at​​

I Agree and Proceed to Travel Request Form